Grants & Contracts Manager

About The Clean Slate Initiative

Founded in 2019, The Clean Slate Initiative (CSI) is working across the country, and in Congress, to pass and implement laws that automate record sealing for people with eligible records who have completed their sentence and remained crime-free, and to expand who is eligible for sealing.

CSI’s vision is that people will no longer be defined by their records and will have the opportunity to contribute to their community, have a fair opportunity to work, get an education, and achieve their full potential. To date, thirteen states, and Washington D.C., have passed Clean Slate laws impacting more than 18 million people. CSI works with bipartisan leaders and organizations and offers our expertise on what works: intelligent policy design, an eye toward implementation, and campaign strategies that center lived experience. Along the way, we work to redefine the narrative around people with records, cutting through the bias and stigma, to reorient the legal system to live up to the ideals of second chances. Learn more about our work here.

About the Opportunity

Reporting to the Senior Grants and Contracts Manager, the Grants and Contracts Manager oversees the full lifecycle of grants, contracts, and vendor agreements at CSI. This role ensures compliant contract and grant management, accurate system setup, cross-functional coordination, and timely payment tracking and reconciliation. The position also supports month-end and audit processes while improving efficiency through SOPs, risk mitigation, and system enhancements.

Responsibilities and Tasks

Contract Lifecycle Management

• Manage the full contract lifecycle, from initial drafting through execution and renewal
• Partner with internal stakeholders to draft, review, and track contracts in alignment with organizational and compliance requirements
• Monitor contract timelines, deliverables, reporting obligations, and expiration dates using CLM tools and software
• Coordinate with the CFO on legal review needs, escalations, and approvals

Grants & Contractor Management

• Set up and maintain grantee and contractor records in financial systems
• Serve as the primary point of contact for contractor onboarding, compliance verification, and finance-related inquiries
• Manage payment schedules, proactively resolve discrepancies, and ensure timely disbursements
• Support implementation, maintenance, and ongoing optimization of grant management systems

Financial Tracking & Reconciliation

• Reconcile contract and grant payments monthly across Bill.com, Expensify, and Sage Intacct
• Ensure accurate transaction coding and alignment with approved budgets and funding sources
• Maintain and update encumbrance records for active contracts and grants
• Support month-end and year-end close activities, reporting, and audits as needed

Reporting & Compliance

• Develop and maintain standard reports on contract status, committed funds, and expenditures
• Ensure compliance with internal policies and funder-specific requirements
• Assist with financial analysis, budget forecasting, and variance tracking related to contracts and grants
• Monitor and submit required state lobbying registrations and related filings

Process Improvement & Documentation

• Develop, document, and maintain SOPs for contracting, grants, and vendor management processes
• Identify opportunities for increased efficiency and lead process improvement initiatives
• Support staff training on systems, workflows, and compliance standards

Who You Are:

• Detail-oriented and systems-driven, with experience supporting contracts, grants, and financial operations
• Comfortable working autonomously, take initiative with minimal direction, and can easily ebb and flow between grant and contract work as priorities shift
• Comfortable managing multiple workflows while maintaining accuracy and meeting deadlines
• A clear communicator who collaborates effectively with internal teams and external partners
• Proactive about documentation, compliance, and process improvement
• Dependable, adaptable, and willing to step in as a trusted back-up when needed
• Motivated by mission-driven work and operational excellence

Compensation and Location ‍

Comprehensive benefits package that includes 100% employer-paid health, dental, and vision insurance, a 6% employer match towards 401k retirement, pre-tax transportation benefits, and paid holidays, vacation, sick, and casual time off.

The Clean Slate Initiative is committed to transparent and fair compensation. The hiring range for this position is an annual salary range of $85,000-$90,000 per year. The final salary within this range will be determined based on qualifications and relevant experience. Once an offer is made, we do not negotiate the compensation package. This is a full-time position and is considered exempt for overtime purposes. This is a remote position and we are location agnostic regarding where in the US you are based. However, we will discuss a hybrid or in-office work location for candidates in proximity to our Orlando office. You will need to:

• Currently reside in the United States and be authorized to work in the United States
• Work collaboratively with a team in various time zones
• Be close to a major airport with the ability to travel approximately 10-15%
• Attend required quarterly onsite planning meetings in various locations
• Attend 1 all staff learning trip and our annual convening each year

The Clean Slate Initiative is a 501(c)(3) public entity that passes and implements laws that automatically clear eligible records for people who have completed their sentence and remained crime-free, and expand who is eligible for clearance.  CSI is committed to attracting, developing and retaining exceptional people, and to creating a work environment that is dynamic, rewarding and enables each of us to realize our potential. CSI’s work environment is safe and open to all employees and partners, respecting the full spectrum of race, color, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working.

How to Apply

We encourage all applicants to review our website to fully familiarize themselves with The Clean Slate Initiative before applying: cleanslateinitiative.org.  If you are interested in applying for this position, complete the application and attach your resume via our application portal.  

Questions about this job posting or the process should be directed to careers@cleanslateinitiative.org.

Tentative Timeline

• Application Period: January 16, 2026 through February 6, 2026
  Applications will be reviewed continuously. Interested candidates are encouraged to submit their applications early for immediate consideration. Applications received after February 6, 2026 may be considered, but consideration is not guaranteed.
• First Interviews: weeks of February 2, 2026 and February 9, 2026
• In-Basket Exercise: After first interviews, candidates will be expected to complete an in-basket exercise provided by The Clean Slate Initiative.
• Panel Interviews: week of February 23, 2026
• Reference Checks: week of March 2, 2026
• Finalist Interview with CEO: week of March 2, 2026
• Offer Extension: week of March 9, 2026

The Clean Slate Initiative reserves the right to make changes to the announced timeline.

Reasonable Accommodations

To center the safety and well-being of its employees, and in accordance with relevant federal, state, and local laws, The Clean Slate Initiative provides equal employment opportunities to qualified individuals with disabilities to participate in the recruitment and selection process. If you require an accommodation to participate in the interview/hiring process, please contact human resources at HR@cleanslateinitiative.org.

Other Employment Standards

Applicants for employment in the United States must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States.

Job candidates will not be obligated to disclose sealed or expunged records of conviction or arrest as part of the hiring process.